Making Group Cards Accessible: Including Everyone in the Celebration

True celebration means including everyone, regardless of age, technical skill, disability, or circumstance. When creating group eCards, thoughtful accessibility planning ensures that no one is left out of expressing their care and appreciation.

Understanding Different Access Needs

Accessibility isn't just about accommodating disabilities—it's about removing barriers that prevent anyone from participating fully in the celebration.

Technology Barriers

• Limited internet access
• Older devices or software
• Low digital literacy
• Data usage concerns

Physical Considerations

• Vision impairments
• Motor difficulties
• Hearing challenges
• Cognitive differences

Making Technology Accessible

For Those with Limited Tech Skills

Offer Personal Assistance: Schedule a video call to help them contribute in real-time
Accept Alternative Formats: Let them text, email, or call you their message to add for them
Provide Clear Instructions: Create simple, step-by-step guides with screenshots
Use Familiar Platforms: If they're comfortable with email or text, work within those systems

For Older Adults

Partner with Family Members: Ask their children or grandchildren to help facilitate their contribution
Honor Traditional Methods: Include scanned handwritten letters or printed photos
Provide Extra Time: Give them more notice and be patient with the process

Supporting Contributors with Disabilities

Vision Impairments

• Use clear, high-contrast colors and large fonts
• Provide alt text descriptions for images
• Offer audio alternatives for written content
• Ensure compatibility with screen readers
• Accept voice messages as contributions

Motor Difficulties

• Allow voice-to-text contributions
• Accept shorter messages without pressure for lengthy content
• Provide assistance with photo uploads
• Make buttons and clickable areas large and easy to target
• Allow plenty of time for completion

Cognitive Differences

• Provide clear, simple prompts and examples
• Break instructions into small, manageable steps
• Allow multiple submission attempts without judgment
• Offer templates or guided formats
• Be patient and encouraging throughout the process

Creative Inclusion Strategies

Multi-Modal Contributions

Accept text, audio, photos, drawings, videos, or any format that allows someone to express themselves authentically.

Buddy System

Pair contributors who need assistance with tech-savvy family members or friends who can help facilitate their participation.

Flexible Timing

Build in extra time and send gentle reminders. Some contributors may need multiple sessions to complete their contribution.

Alternative Formats

Create versions in large print, audio format, or simplified layouts for contributors with different access needs.

Overcoming Common Barriers

Language Barriers

Accept contributions in any language and consider providing translation for the recipient. Emotional intention often transcends language barriers.

Tip: Use visual elements like photos and emojis to bridge communication gaps.

Distance and Time Zones

Plan for international contributors by allowing extended deadlines and offering multiple ways to participate across different schedules.

Tip: Schedule assistance calls at times convenient for different time zones.

Economic Barriers

Be mindful of data costs and device limitations. Offer low-bandwidth alternatives and never require expensive tools or software.

Tip: Consider offering to cover costs for essential contributors who face financial barriers.

Making the Final Card Accessible

Provide Multiple Formats: Offer the final card in visual, audio, and print-friendly versions
Include Accessibility Features: Captions for videos, alt text for images, clear navigation
Consider Delivery Method: Some recipients may prefer printed versions or need assistance accessing digital content
Test Accessibility: Have someone with different abilities review the card before final delivery